STRATEGIC CONTRACT MANAGEMENT
Training fee including lodging, food and tourism: $3,000
People who cannot join the training on the scheduled date can have it on a date convenient to them either online or in person but are required to give Sopodiva a six-week notice prior to their chosen date.
Session Duration: 17 – 21 March 2025 & 23 – 27 June 2025
Introduction
Formulating business needs, defining and planning projects, selecting providers, negotiating contracts and subsequent management of project delivery demands detailed understanding and astute management skills to minimise risks and maximise organisational value. Contract failures can be time-consuming, disruptive and very costly.
This Sopoprof Training in Strategic Contract Management training course will look at several advanced concepts in Contract Management that will enable the participants to deal with the ever-changing business environment and to apply a proven systematic approach to the contract management process, facilitating effective and efficient achievement of business objectives.
General Workshop objective
- Effective Management of Contract Stakeholders
- Strategic procurement planning and development of acquisition strategy
- Value Based Procurement
- Contract Negotiation
- Contract Risk Management
- Supplier Relationship Management
- Basic Project Management
- Contract Monitoring and Control
THIS TRAINING WORKSHOP IS TARGETED AT
- Professionals from all industries who need to improve their skills in contract management.
- Workers at all levels who deal with vendors and contractors.
- Personnel who work on projects, planning, process improvement etc.
SOPOPROF WORKSHOP OUTLINE
- Contract Management overview.
- The purpose and nature of contracts
- Key contract management principles
- Typical issues connected with contract management
- Projects, programs, endeavours
- Project lifecycle
- The Role of Stakeholder Management in Successful Contracts
- Understanding key stakeholders; stakeholder management planning
- Effective stakeholder management strategies
- Business needs analysis and requirements elicitation
- Definition of project requirements
- What are contracts and how are they created?
- Corporate procurement strategy
- Contract delivery models
- Pre-contract Fundamentals
- Procurement / contract management cycle: before, during and after signing the dotted line
- Pre-tender activities
- Developing acquisition strategy and specifications
- Contract pricing strategies
- The tender process, tender documentation required, evaluation planning, evaluation methodologies
- Supplier selection: requirements for a good set of selection criteria; evaluation matrix
- Structure of contracts
- Contract Negotiation and Transition
- Preparing to negotiate objectives, context, issues, negotiating strategies
- Negotiation styles, assessment of negotiating position/power
- Negotiation planning and process
- Interest based bargaining
- When things don’t go as planned
- Negotiator tactics and skills
- Contract transition
- Contract Risk Management
- Contract risk management definitions and process
- New concepts in risk mitigation
Planning the Contract Delivery: Establishing the Baseline
- Project scope, requirement traceability and Work Breakdown Structure
- Using the Critical Path Method to manage contract deadlines
- Managing budget and contingencies
- Identifying and mitigating risks
Effective Contract Monitoring
- Fundamentals of effective contract performance monitoring and control
- Refining project requirements and managing variations
- Earned Value Management
- Payments management, linking payments to performance, payment records
Maximising Value through Effective Control
- Managing project creeps and time delays
- Issue / dispute resolution
- Managing poor performance and non-conformance
Closing the Contract
- Contract termination / extension
- Decision making on options for contract extension, renewal or termination
- Project completion / inspection / handover / acceptance
- Lessons Learned
- Contract performance reviews and benefit realisation
WORKSHOP METHODOLOGY
Normal lecture style will be combined with practical exercises, case studies and group discussions to have the participants get full or maximum impact of the training.
SOPOPROF TOUR
- Day one: participants will have the opportunity to visit and explore the University of Ghana.
- Day two: participants explore the Accra Mall and take the chance to watch a movie at the Silverbird Cinema before making their way back to the hotel.
- Day three: participants will tour the Kwame Nkrumah Mausoleum.
- Day four: industrial tour within Accra or Tema Metropolis
- Day five: participants will have to take enough rest on this day as they will embark on a much longer trip on day six.
- Day six: a trip to a tourist site outside Accra
